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FAQ

Frequently Asked Questions

Q. 1: Can I earn academic credit for a summer internship outside Charlottesville?

Yes. Students who pursue a non-paying summer internship outside Charlottesville that requires them to receive academic credit can earn academic credit through UIP's To-Go Summer Internship program option. This option is a distance learning format in which interns complete academic assignments via the Internet during the Eight Week Summer Session.

UIP will work with you throughout the process of securing a To-Go internship and meeting the requirements of both the internship organization and U.Va. UIP provides academic support comparable to the On-Grounds programs, including:

  • Certifying your eligibility to receive academic credit and meet the technical and legal requirements of the supervisor
  • Meetings to prepare you for your internship and debrief you upon your return to U.Va
  • Off-Grounds distance learning format and assignments
  • Feedback on both your academic and field performance throughout your internship
  • Regular and crisis consultations with 'on-call' faculty
  • Documents, letters, and signatures as required by the internship organization

Although To-Go interns cannot attend a weekly academic seminar, you will fulfill the academic component by completing weekly check-ins, short papers related to assigned readings, and a final paper. Making use of the Internet and Collab, the To-Go Internship format allows you to intern across the country and around the world. Your ‘faculty-on-call’ will consult with you throughout your internship and evaluate your written work. Your internship site supervisor will evaluate your performance twice during your internship, including the online evaluation at the end of the Eight Week Summer Session. Students participating in the To-Go Internship option MUST enroll in the Eight Week Summer Session and pay applicable University tuition and related fees.

Please note:

  • To-Go Internships are self-initiated and arranged on an individual basis
  • Dates for a To-Go Internship should coincide with the academic calendar dates for the Summer Session
  • Application procedures and requirements vary considerably between organizations
  • Applications should be made early in order to make necessary arrangements with sponsors
  • To-Go interns must participate in the half-date To-Go Orientation 
  • Confirmation of your internship must be made no later than April 30
  • To-Go interns may also participate in the Academic Year Internship option in Charlottesville

If you wish to pursue a To-Go Internship, please call the UIP office at (434) 982-2055. The deadline to complete processing is two days prior to the first Reading Day at the end of the Spring Semester.

Q. 2: I'm studying abroad during the Spring semester. Can I still participate in the UIP?

Yes. Students studying abroad during the Spring Semester who are interested in participating in the UIP Academic Year Internship Program in Charlottesville (Fall & Spring Semesters) are strongly encouraged to apply to the University Internship Programs (UIP) before the end of the Fall Semester.  However, if you are unable to participate in the in-person, on-Grounds, application interviews and related activities before you depart, you must submit your online application before the application period deadline, and you will be placed on a wait list for further consideration and interviews until the beginning of the following Fall semester.

Assuming the availability of internships related to your field of study/interest, the placement process involves at least 2 interviews--the first with UIP and then another with a potential internship site supervisor.

If you have further questions, please direct them to Ms. Karen A. Farber, Ph.D., MBA, (434) 982-5552, or KFarber@virginia.edu.

Q. 3: Can I transfer credit for a study abroad internship?

Internships are an increasingly popular feature of study abroad programs. Typically, study abroad internships are self-initiated and arranged within the parameters of the study abroad program on an individual basis. Application procedures and requirements vary greatly. Moreover, deadlines for programs vary depending on location, with most deadlines falling in between mid-September and mid-October. Some schools conduct rolling admissions until the programs are full, so be sure to check with the specific program to determine if there is available space.

Please note that acceptance in study abroad internship programs are not guaranteed by the University Internship Programs (UIP). However, when applicable, the UIP office will facilitate the credit transfer process by providing you with the required documentation, letters and signatures.

As with all credits earned in study abroad programs, approval of study abroad internship credit must be completed PRIOR to participating in the program.

Please note that academic internship requirements are not uniform across study abroad program offerings. UIP will continue to review and approve all requests for transfer credit for internship programs on a case-by-case/country-by-country basis.

To request review and approval of transfer credit, or for more information, please call Ms. Karen A. Farber, UIP Director at (434) 982-5552.

Q. 4: What should I wear...business formal or business casual?

It is not unusual for others to make judgments about you within 10 seconds of meeting you. You never get a second opportunity to make a good first impression. Therefore, make sure you are appropriately groomed and dressed for interviewing and interning associated with the University Internship Programs (UIP).

The guidelines below should give you an idea of what to wear for your UIP interviews and internship.

If you have questions about appropriate dress and grooming, please call the UIP office at (434) 982-2055.

What to wear for the University Internship Programs (UIP) Information Sessions...
You are expected to dress comfortably for the UIP Information Sessions. There is no dress code. Feel free to wear whatever you normally wear to class to the Information Session.

What to wear for the matching interview with the University Internship Programs (UIP) Staff...
You are expected to wear "business casual" for the placement interview with the UIP staff.

What to wear to the field interview with your potential internship site supervisor...
You are expected to wear either "business casual" or "business formal" to the field interview with your potential internship sponsor.

What to wear to your weekly internship field assignment...
You are expected to wear "business casual" to your weekly internship assignment unless otherwise specified. The nature of the internship and the amount and type of public contact will determine appropriate attire. For example, in finance and banking settings, "business formal" attire, or a variation thereof, may be required. Please discuss the dress code requirements with your potential internship site supervisor during the field interview.

What to wear to the mandatory UIP Academic and Field Orientation in August...
The mandatory UIP Academic and Field Orientation consists of two sessions: morning session on-Grounds with UIP faculty and staff immediately followed by an afternoon session with your supervisor at your internship site. Therefore, you are expected to wear "business casual" unless your field supervisor previously instructed you to dress otherwise.

Q. 5: What is considered business formal and business casual?

The following guidelines are applicable to your initial matching interview with UIP and your initial field interview with your potential supervisor. Attire guidelines applicable to your weekly internship assignment should be discussed with your potential internship site supervisor during the field interview.

Under most internship circumstances that require business formal or casual attire, it is not acceptable to display temporary or permanent nail and body art, including tattooing, piercing, branding, scaring, etc. Nor is it acceptable to wear body adornments beyond conventional and conservative jewelry.

Also, be cautious of various fashion trends. They may or may not be appropriate or recognized as fashionable by your interviewer.

Men's Business Formal Attire:

  • Suit, preferably in a dark color (black, charcoal, navy, and other dark colors are usually appropriate)
  • Long-sleeve dress shirt 
  • Tie
  • Dress shoes
  • Dark socks
  • Minimal jewelry and cologne

Men's Business Casual Attire:

  • Neat slacks or trousers (no denim)
  • Collared, tucked in shirt
  • Socks (no sneakers, sandals, or flip-flops)
  • Minimal jewelry and cologne
  • Jacket (optional)

Women's Business Formal Attire:

  • Mid-knee length (plus or minus 1.5") skirt suit preferably in a dark color (black, charcoal, navy and other dark colors) is usually appropriate. Pant suits and other suit styles may or may not be appropriate in some field interview settings. (No denim)
  • Conservative blouse (either tucked into your skirt/pant waistband; or, if not tucked, bottom of blouse should fall several inches below your skirt/pant waistband)
  • Closed-toe dress shoes
  • Minimal jewelry, perfume, and makeup

Women's Business Casual Attire:

  • Mid-knee-length (plus or minus 1.5") skirt, or neat slacks (no denim)
  • Conservative blouse, sweater, or twin set (either tucked into your skirt/slacks waistband; or, if not tucked, bottom of garment should fall several inches below your skirt/slacks waistband)
  • Closed-toe dress shoes (no sneakers, sandals or flip-flops)
  • Minimal jewelry, perfume, and makeup
  • Jacket (optional)